How Executive Assistants Use AI to Prep Meetings in 15 Minutes
This article discusses how executive assistants can leverage AI-powered prompts to streamline the meeting preparation process, reducing the time from 60-90 minutes to just 15 minutes.
Why it matters
This article highlights how AI-powered tools can significantly improve the productivity and efficiency of executive assistants, allowing them to better support their executives.
Key Points
- 1Meeting prep typically includes attendee briefing, agenda context, talking points, risk flags, and next-step structure
- 2Prompt systems provide a consistent framework to quickly fill in the required information
- 3Key prompts include generating a meeting brief from agenda and attendee names, drafting talking points from previous meeting notes, and flagging conflicts in the agenda
- 4AI-powered prompts help executive assistants save time and make executives appear more prepared
Details
The article explains that meeting preparation for executives is a time-consuming task, often taking 60-90 minutes per meeting. This includes researching attendees, providing context on the agenda, suggesting talking points, identifying risks, and outlining next steps. Executive assistants supporting executives with multiple meetings per day can quickly find this process overwhelming. The article introduces the concept of using prompt systems to streamline this workflow. By having a consistent framework to fill in the required information, executive assistants can generate a complete meeting briefing in under 15 minutes. Key prompts include generating a meeting brief from the agenda and attendee names, drafting talking points based on previous meeting notes, and flagging any conflicts or sensitivities in the agenda. These AI-powered prompts help executive assistants save time and make executives appear more prepared and on top of their meetings.
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